Compliance / Right to work checks
Every right to work check, recorded and followed up
Everyone you employ needs a right to work check before they start, and anyone with time-limited permission needs another before it ends. Your team carries out each check, and Borderless validates the evidence you upload, tells you when an Employer Checking Service check is needed, and books every follow-up.
Right to work · this month
Northgate Care Ltd
3 sites · 214 staff · 86 sponsored
On file
214
checks on file
4
follow-ups due
0
overdue
Kofi Asante · Online check
Share code result saved · 2 Oct
Saved
Lina Haddad · Follow-up
Permission ends 2 Mar 2027
Book check
Tomás Barros · New starter
Check before his 3 Nov start
Booked
Copy with no check date
1 file · Sheffield
Fix
Every check is logged, with who checked, when, and what they saw
Priya S. · 09:40
Online check result saved to Kofi A.’s file
Reminder · 2 Feb
Follow-up for Lina H. booked with Priya S.
Lul S. · Adviser
Pending application checked for Ravi P.
Iris AI agent
Helps prepare it
Your adviser
Reviews it
You
Approve it
Regulated by the Immigration Advice Authority
Ref. F202309005
900+
UK businesses supported
4.9
average rating on Google
Three ways to check
The right check for each person
The Home Office recognises three ways to check someone’s right to work. You can’t insist on a digital method, so your team needs to be ready for all three.
Online check
Home Office online check
For anyone with an eVisa. They give you a share code starting with W, valid for 90 days, and you view their status online and keep the result.
Manual check
Original documents
You check original documents from the Home Office lists, make a copy, and record the date you checked. An expired biometric residence permit isn’t acceptable.
Digital check
Registered digital provider
For British and Irish passports and Irish passport cards, a registered digital verification service provider can check the document, including passports up to six months past expiry.
The right check, then the follow-up booked
Pick the right check
The person’s status decides the method: an online check with a share code, original documents, or a digital check.
Borderless validates the evidence
Upload the share code result or document copy, and Borderless validates it straight away: valid, valid with a follow-up date, Employer Checking Service needed, or blocked.
Your adviser takes the tricky ones
Pending applications, unusual documents and anything unclear go to an IAA-regulated immigration adviser.
Saved, and the follow-up booked
The evidence is saved with its date, and anyone with time-limited permission gets a follow-up before it ends.
Choose
Check
Review
Keep
Pick the right check
The person’s status decides the method
Kofi Asante · eVisa
Share code received
Online check
Tomás Barros · British
Passport seen in person
Manual check
Amara Okoye · eVisa
Share code requested
Waiting
214 checks on file
Method and date saved on each
Checking the evidence
Names, dates and any limits on work
Borderless is validating
Name matches the record
Matches
Permission ends · 14 Feb 2027
Noted
Limits on hours or work
None
Date of check on the copy
Missing
1 thing to fix
Check date to be added by Priya S.
To fix
Your adviser takes the tricky ones
Pending applications and unusual documents
Ravi P. · application pending
Reviewed by Lul S.
Reviewed
Home Office confirmation
Next check due in six months
Booked
Expired BRP offered
Not acceptable · eVisa check instead
Redo
Saved, and the follow-up booked
Kept for their employment and two years after
Check saved to the file
Kofi Asante · dated 2 Oct 2026
Saved
Follow-up booked
Before 14 Feb 2027 · owner Priya S.
Booked
Ready for an audit
Part of his Appendix D records
Follow-up booked with an owner.
Booked
What the Home Office expects
A correct check is your defence
A right to work check done properly, before someone starts, gives you a statutory excuse against a civil penalty. These are the rules behind it.
Timing
Before day one
Every check must be complete before the person starts work, including each step of a manual check.
Follow-ups
Before permission ends
People with time-limited permission need a follow-up check on or before the day it ends. People with no time limit need one check.
Records
Kept for two years after
Keep each check securely for as long as the person works for you and for two years after, with the date it was done.
Since 1 October 2026
More people in scope
Checks now cover more than employees, including some workers, individual sub-contractors, and people found through online matching services.
Sponsors
Every sponsored worker
Sponsors must make sure every sponsored worker has a right to work check, whatever the working arrangement, and keep it with their Appendix D records.
Penalties
Up to £60,000 per worker
Employing someone without the right to work can mean a civil penalty of up to £60,000 per illegal worker. For a sponsor, it’s also likely to cost the licence.
500
staff
international staff onboarded across We Care Group’s 35 homes, with right to work checks on the platform
We Care Group · Care homes
“We can now access all compliance documents with just a few clicks.”
Questions we’re often asked
Can Borderless do the checks for us?
No. Your organisation carries out each check and keeps the statutory excuse it gives you. Borderless validates the evidence you upload, guides you through an Employer Checking Service request when one is needed, and books every follow-up.
Is a biometric residence permit still enough?
No. The Home Office stopped issuing biometric residence permits on 31 October 2024, and a manual check of an expired one isn’t acceptable. Most people now prove their right to work with an eVisa, through the online check.
What if a worker’s permission ends while they wait for a decision?
If they applied before it ended, the Home Office can confirm the application is pending, which gives you a statutory excuse for six months. Your adviser checks the details, and the next check is booked.
How long do we keep right to work records?
For as long as the person works for you, and for two years after they leave. Then the copies should be securely destroyed. Borderless keeps each check on the worker’s file with the date it was done.
Every check done, dated and on file
Book a tour of the platform, from the first check to every follow-up, with time for your questions.