Hiring and Sponsoring Events managers and organisers (SOC Code 3557)

Events Managers and Organisers, classified under SOC Code 3557, are professionals who specialize in planning and coordinating events such as conferences, exhibitions, and various gatherings. 

• Key Responsibilities:
  • Discusses conference and exhibition requirements with clients and provides expert advice on suitable facilities.
  • Develops comprehensive proposals for events and presents them effectively to clients.
  • Allocates exhibition space to exhibitors to maximize exposure and visitor engagement.
  • Plans work schedules, assigns tasks, and coordinates the activities of various personnel, including designers, crafts persons, technical staff, caterers, and other event staff.
  • Liaises closely with venue staff to ensure that events run smoothly and efficiently.
  • Ensures compliance with Health and Safety regulations and other statutory requirements.

With the increasing demand for unique and engaging events, many organizations are looking to hire skilled events managers and organisers, creating opportunities for professionals both in the UK and internationally. This guide will assist HR professionals in navigating the hiring and sponsorship process for events managers under the UK’s immigration system.

What is SOC Code 3411 for Events managers and organisers?

SOC Code 3557 refers to events managers and organisers who oversee and coordinate various events, such as conferences and exhibitions. Their responsibilities can include:

• Client consultations: Discussing conference and exhibition requirements with clients and advising on appropriate facilities.
• Proposal development: Creating comprehensive proposals for events and presenting these to clients.
• Space allocation: Allocating exhibition space to exhibitors according to needs and specifications.
• Project planning: Planning work schedules, assigning tasks, and coordinating the activities of designers, crafts persons, technical staff, caterers, and other event personnel.
• Venue liaison: Liaising closely with venue staff to ensure the smooth operation of the event.
• Regulatory compliance: Ensuring that health and safety, as well as other statutory regulations, are met throughout the event planning and execution process.

Events managers and organisers play a pivotal role in the successful delivery of events, delivering memorable experiences while navigating complex logistics and ensuring stakeholder satisfaction.

Eligibility to Hire Events managers and organisers (SOC Code 3411)

1. Job Requirements

Events managers and organisers must demonstrate their expertise in event planning and coordination, as well as meet certain qualifications or experience criteria. These may include:

• Experience in Event Management: Proven track record of successfully planning and executing various types of events such as conferences, exhibitions, and corporate gatherings.
• Client Liaison Skills: Ability to discuss and clarify conference and exhibition requirements with clients and provide tailored advice on available facilities.
• Proposal Development: Experience in creating comprehensive event proposals that effectively communicate ideas to clients and secure their approval.
• Project Management Skills: Proficiency in planning work schedules, assigning tasks, and coordinating the activities of designers, crafts persons, technical staff, caterers, and other event personnel.
• Health and Safety Knowledge: Familiarity with Health and Safety regulations and the ability to ensure compliance during all stages of event planning and execution.
• Communication Skills: Strong interpersonal and communication abilities to liaise effectively with clients, venue staff, and all stakeholders involved in the event.
• Education: While specific educational requirements may vary, a degree in event management, hospitality, or a related field is advantageous.

Ensure the job description aligns with SOC Code 3557 and that the experience and skills of the candidates meet the expectations for the role.

1. Salary Thresholds
2. Use the Minimum Salary Calculator to ensure your salary offer meets immigration requirements.

Sponsoring Events managers and organisers: A Step-by-Step Guide for HR Professionals

Once you’ve confirmed that the role and candidate meet the eligibility requirements, follow this step-by-step guide to sponsoring Events managers and organisers under SOC Code 3557.

Step 1: Obtain a Sponsor Licence

Before hiring non-UK Events managers and organisers, your company or institution must obtain a sponsor licence. This licence enables you to legally sponsor overseas Events managers and organisers under the Skilled Worker Visa program.

• Sponsor Licence Application: Submit documentation proving that your business is legitimate and has a genuine vacancy. Visit the sponsor licence application guide for more information. 
• Sponsor Licence Fees: Small businesses typically pay £574, while larger institutions pay £1,579. For more information, visit the sponsor licence fees guide. 
• Processing Time: Applications typically take up to 8 weeks, but using the Sponsor Licence Priority Service can reduce the processing time to 10 working days.

Once your sponsor licence is approved, you will receive a sponsor licence number, which allows you to assign Certificates of Sponsorship (CoS).

Step 2: Assign a Certificate of Sponsorship (CoS)

Once you have your sponsor licence, the next step is to assign a CoS to the Events managers and organisers. This document provides key details about the job and the individual being sponsored.

• Defined vs Undefined CoS: Use a Defined CoS for Events managers and organisers applying from outside the UK, and an Undefined CoS for those already in the UK. Learn more in the Defined & Undefined Certificates of Sponsorshipguide. 
• Required Documents: Provide details such as the Events managers and organisers’s portfolio, passport and job offer. Refer to Documents Required for Certificate of Sponsorship for a full list of necessary documents.

Step 3: Apply for the Skilled Worker Visa

Once the CoS is issued, the Events managers and organisers can apply for the Skilled Worker Visa.

• Visa Fees: Fees vary depending on the role and visa length—use the visa fees calculator to estimate the costs. 
• Immigration Skills Charge: Employers are required to pay this charge as part of sponsoring non-UK workers. This is separate from visa fees.

Conducting a Right to Work Check for Events managers and organisers

Before the Events managers and organisers begins working, you must conduct a right to work check to ensure they are legally allowed to work in the UK.

• Manual Right to Work Check: Verify original documents such as the Events managers and organisers’s passport and visa. 
• Online Right to Work Check: If the Events managers and organisers holds an eVisa, you can use the UK government’s online system to verify their right-to-work status.

For more details on how to perform these checks, see the right to work check guide.

Post-Hiring Responsibilities and Compliance

1. Record-Keeping and Reporting  
2. • Record-Keeping: Maintain accurate and up-to-date records of the Events managers and organisers’s employment details, salary and contact information. 
   • Reporting Changes: Report any significant changes to the Events managers and organisers’s role—such as promotions or salary increases—via the Sponsor Management System (SMS).
3. Sponsor Licence Duties and Compliance
4. Failure to comply with your sponsor licence duties can result in penalties or sponsor licence revocation, impacting your ability to sponsor future Events managers and organiserss.

How Borderless Can Help with Sponsoring Events managers and organisers

Sponsoring Events managers and organisers under SOC Code 3557 can be a complex process, but Borderless can simplify it for you. We offer comprehensive support to help you manage the entire sponsorship process.

End-to-End Sponsorship Support

At Borderless, we assist with:

• Sponsor Licence Application: Guiding you through the application process and ensuring all required documents are submitted correctly. 
• Certificate of Sponsorship Assignment: Streamlining the CoS process to make hiring easier. 
• Compliance Management: Helping you stay compliant with immigration laws to avoid penalties.

If you need assistance with hiring or sponsoring Events managers and organisers, get in touch for personalised support.

Conclusion

Hiring and sponsoring Events managers and organisers under SOC Code 3557 can be a rewarding way to enrich the cultural landscape of your organisation. By following the steps outlined in this guide, you can successfully navigate the sponsorship process while ensuring compliance with UK immigration laws.

For further guidance, Borderless is ready to assist you with all your sponsorship needs. Contact us for expert advice.